How to Set Up MGAs

How to Set Up MGAs in Momentum AMS
Managing General Agents (MGAs) in Momentum AMS represent intermediaries that your agency places business through instead of going directly to the carrier. Setting them up correctly ensures accurate policy entry, billing, commission tracking, and reporting.

The MGA setup process is almost identical to setting up a carrier.

1️⃣ Access the MGA Setup Screen

You can access MGA setup the same way you add an insured, prospect, or carrier:

From the + Menu: Click the + at the top of the navigation menu and select MGAs.
From the Left Navigation: Go to Contacts > MGAs, then click Add New.

2️⃣ Search Before Adding

Before creating a new MGA record:

Start typing the MGA name in the search bar to check if it already exists.
If found, click the name to open and edit instead of creating a duplicate.

3️⃣ Add a New MGA

If the MGA does not exist, click Add New and complete the fields.

General Information

Name – Official MGA name.
FEIN – Federal Employer Identification Number (optional).
ID – Internal ID (optional).
NAIC – National Association of Insurance Commissioners number (if applicable).
Commission New Business – Default agency commission % for new business.
Commission Renewal – Default agency commission % for renewals.
Active – Check if the MGA is active.

Address

Address Line 1 / Address Line 2
City
State – Choose from dropdown.
County
Zip Code
Finance Co Search Code – For linking to finance company records (optional).
Description – Notes or details about the MGA.
Agency – Select the agency if multi-agency setup.
Primary Location – Choose default location.

Reps

First Name / Middle Name / Last Name – MGA representative’s contact name.
E-Mail – Rep’s email.
Phone – Rep’s phone number and extension.
Note – Additional contact notes.

Contacts

Phone / Cell Phone / SMS Phone / Fax
Primary E-Mail / Secondary E-Mail / Other E-Mail
Parent – Link to a parent company if applicable.
Main Website – MGA’s public website.
Agent Portal – Link to MGA’s agent portal login.
Username / Password – Agent portal credentials (if stored).
Agency Id – MGA’s assigned agency ID.

Business / Payment Information

Remit By – Payment method (check, EFT, etc.).
Gross Commission Due Within – Number of days commission is due.
Remaining Payments – Payment terms.
Minimum Down Payment – Dollar amount.
Interest Rate – Financing interest rate.
Compound – Check if interest is compounded.
Minimum Earned – Minimum earned premium amount.
A.M. Best Rating (BCR/FSC) – Select from dropdowns (if relevant).
Premium Sent – Payment handling option.
Service Score – Agency’s internal service rating for the MGA.

Lines of Business

Lines of Business – Select the applicable lines.
Commission New Business / Commission Renewal – Can override defaults here.

Defaults

Default Carrier – Select if MGA is tied to a specific carrier.
Renewal Quotes – Line of business for renewal quotes.
Number of Days – Days before renewal to generate quotes.

Downloads

Email / Portal Only – Configure download delivery method.

Custom Fields

Text / Value – Enter any custom MGA data.

Agent MGA Codes

Enter any MGA-specific codes assigned to your agency.

4️⃣ Save the MGA

Once all required fields are entered:

Click Save.
The MGA will now be available when entering policies, linking to carriers, and applying commission rules.

5️⃣ Best Practices

Always search before creating an MGA to avoid duplicates.
Include NAIC numbers if provided for reporting accuracy.
Store agent portal credentials only in secure environments.
Link MGAs to carriers where applicable for cleaner policy data.
Set commission rules right after adding MGAs to prevent transaction errors.