Combining Multiple Policies into One Invoice and Payment in Momentum AMS

Combining Multiple Policies into One Invoice and Payment in Momentum AMS
In Momentum AMS, agencies can streamline billing by combining multiple policies for the same insured into a single consolidated invoice and corresponding MGA payment.

This approach simplifies the process when several policies—such as General Liability, Property, and Umbrella—are all managed under the same MGA or carrier. Instead of generating and reconciling separate invoices and payments, users can issue one combined invoice for the insured and one payment for the MGA.

Best Practice: Use this workflow only when all policies share the same MGA or carrier to ensure accurate receivables, payables, and commission tracking.

When to Use

Use this workflow when:

The same insured has multiple active policies with the same MGA or carrier.
You want to issue one invoice to the insured for all related premiums.
You want to create one consolidated payment to the MGA.

Avoid using this process if:

The policies are financed separately or billed on different schedules.
The policies are managed by different MGAs or carriers.

Step-by-Step: Create One Invoice for Multiple Policies

1️⃣ Generate Transactions for Each Policy

Open the insured’s profile and navigate to each policy individually.
Go to the Billing tab for each policy.
Click Generate Transaction to create the receivable and payable records.
Do not generate the invoice at this stage—click Save instead.

Tip: This ensures each policy’s financial entries appear in the insured’s outstanding receivables list without creating multiple invoices.

2️⃣ Create the Combined Invoice

Return to the insured’s main profile (not within a specific policy).
Locate the Outstanding Receivables summary at the top right.
Go to the Documents tab → select Add New Invoice.
From the dropdown, select all applicable policies to include.
Verify the amounts for each receivable, then click Add.

You’ve now created one master invoice that combines all policies’ receivables into a single billing document for the insured.

Step-by-Step: Issue One Payment to the MGA

1️⃣ Navigate to the Insured Profile

From the insured’s Documents tab, click Issue Payment.

2️⃣ Create the MGA Payment

Change the payee type from Insured to MGA.
Because you are working at the insured level, manually select the correct MGA.
Once selected, the system automatically displays all related payables tied to that MGA.
Check all policies to include in the payment.
Confirm the net amount due (after commission retention).
Click Add to finalize the MGA payment record.

✅ Best Practices

Confirm all policies share the same MGA before combining invoices or payments.
If you need to issue separate payments by policy, create individual invoices instead.
Review the insured’s receivables and MGA payables before generating the final documents.
Always verify the total amounts match before reconciling payments.

Summary Table

Action	Where to Perform	Key Note
Generate Transactions	Each Policy	Save only — do not create invoice yet
Create Combined Invoice	Insured Level	Select all open receivables
Issue Payment	Insured Level	Select MGA and include all related payables